Sumitomo Electric Information Systems Co., Ltd. will release a new version of its purchasing management system “RakRak Procurement II” called “Ver.10.2” on April 25th.
RakRak Procurement II is a purchasing management system that covers all purchasing operations from purchase requests to quotations, orders, and inspections. It has various functions that match Japanese business practices, such as an internal purchasing application workflow, punch-out integration with external catalog sites, electronic transactions with suppliers (Web-EDI), and support for the Electronic Bookkeeping Act and invoice system, and is said to contribute to the efficiency of purchasing operations and paperless operations. Previously, RakRak Procurement II had the function to create delivery notes and store them in accordance with the Electronic Bookkeeping Act, but the delivery notes had to be sent by paper or email from the supplier to the purchasing company. However, this time, it is now possible to electronically issue delivery notes, link from the supplier to the purchasing company, and automatically store them as delivery information within the system. This will eliminate the need for suppliers to print and send delivery notes, while the purchasing company will no longer need to scan the delivery notes they receive or manually register them in the system, so both parties can expect to see further improvements in work efficiency. In actual work, when the supplier registers the shipment, a delivery note is automatically created in PDF format and sent to the purchasing company via Web-EDI. When registering the arrival of goods that have arrived, the purchasing company’s staff can automatically save the delivery information by simply selecting the shipping information registered by the supplier, linking it to the purchasing transaction.
Furthermore, the delivery note in RakuRaku Procurement II can be used as an invoice-format delivery note and invoice by setting the system as before, so when used in conjunction with this new function, invoice information can also be automatically saved. Depending on the system settings, it will also be possible to support the traditional operation of sending delivery notes on paper or by email. In addition, this time, the usability of the ToDo list function, which allows the staff to get an overview of the purchasing work status and the staff’s tasks at a glance, has been improved. In response to requests for more information on the counting conditions for each list item, a help icon has been added to each item. By hovering the mouse cursor over this icon, an explanation of the item is displayed, allowing users to work smoothly without referring to the manual, while administrators can also reduce the time spent responding to inquiries. In addition, system settings have been enhanced, and a function has been added that allows purchasing company administrators to change settings themselves.
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Previously, when system settings were changed during operation, the Sumitomo Electric Information System was responsible for the change, but the new function allows settings to be changed more timely to suit the business. It is said that a total of 15 items can be changed, including “the number of days from the due date until the due date reminder is issued,” “the initial value for the quotation submission deadline,” and “whether or not to attach a purchase order to the order issuance notification email.” In addition, the function has been improved so that the required/optional input for each item of “control number,” “production number,” and “factory number,” which are provided as items that can be freely used according to the purchasing company’s business, can be changed in the system settings. In addition, when each item is used as master information, the interface function allows the master information to be imported from other systems.
SOURCE: Yahoo
